The purpose of this document is to be as helpful in your event planning as possible. Hence the layout above and the various policies below.
We advise you that the security of the accessible parts of the premises during your hire is your responsibility during your time on the site. We do not cover your property or the property of your guests. It is advisable for the side entrance to be monitored so that anyone entering through that entrance is challenged. If you are using the main church and then move to another part of the building it is advisable to close the front doors
or have someone monitoring the room..
You should have your own insurance and indemnity.
Ideally you should have your own Policies covering the following.
EQUAL OPPORTUNITIES POLICY
Statement of Intent
Code of Conduct
Review and monitor.
HEALTH & SAFETY POLICY
Health & Safety Statement
Ware CAP Job Club is committed to ensuring the health, safety and welfare of our members and volunteers so far as is
reasonably practicable, as well as members of the general public who may be affected by our activities.
Our statement of general policy is:
To ensure the proper management of health and safety, the Hirer is allocated the responsibilities outlined below during the rented period.
The hirer accepts overall responsibility for all matters including those regarding health, safety and welfare. If unable to be present personally at any period, the Hirer shall appoint a substitute who will be in charge of the hire period for that day.
The Hirer Group
The Hirer, by way of its representatives, accepts its responsibility for health and safety, including the following duties:
All individuals, regardless of their role, accept their responsibility for health and safety, including the following duties:
POLICY AND PROCEDURES
RISK ASSESSMENT PROCEDURE
In the case of the regular venue, a risk assessment will be carried out and written up by the Hire Group representative. This assessment will be reviewed at least annually and in-between if there are substantial changes to the venue which may result in increased risk. Hirers and helpers should immediately report to the Hirer representative or to their appointed substitute any hazard or potential hazard at the venue place on the day.
The risk assessment will be based on the following 5 step process
Fire and Evacuation Procedures
In the event of a fire the nominated fire officer, assisted by the Job Club Manager or their designated substitute, shall immediately initiate and then supervise the evacuation procedures. Suitable fire extinguishers at the venue will only be used if there is a risk that the fire may block the exit from the building and the user is trained in their use.
The nominated Fire Officer is :-
The Job Club Manager who has the responsibility to nominate a substitute if he/she cannot be present at any meeting.
The accident/incident book shall be available at each meeting. Any accident, injury or untoward incident must be recorded by the nominated person or Job Club Manager in the accident and incident book with full details of how the incident, accident or injury happened.